WPCA April 8, 2003 Minutes

The following WPCA members were present:
Joseph Lauria, Chairman, Kevin Briody Ron Hill, Gary Zawacki, Blair Troutman

Other Attendees:

OMI:	Carey Strout, Mark Kajka, James Howie

Meeting was called to order at 7:06 p.m.

1) Approval of Minutes

a) Minutes from the meeting of March 8, 2003 were presented and approved by Mr. Zawacki, seconded by Mr. Hill and passing unanimously.

2) New Business

a) Metcalf & Eddy Fox Hill/Copps Hill pump stations.

1. Mr. Pearson from Metcalf & Eddy was not present at meeting. Fox Hill Condominium Association will meet on April 10, 2003 to discuss accepting the proposal installation of option 2 of Metcalf & Eddy's proposal to install a gravity line into the Copps Hill Pump station. They will notify the WPCA and Metcalf & Eddy in writing.

b) Vactor truck.

1. Mr. Lauria, Ms. Van Ness and Mr. Strout met with Mr. Pete Hill, Mr. Fisher and other Highway department personnel on April 3, 2003 to discuss co-use of the Vactor truck. Mr. Troutman sent an analysis of third party Vactor truck charges to the WPCA on March 31, 2003 stating the average third party Vactor truck charges from 1995 through 2000 was $9,300. Based on these numbers, maintaining the agreement would be cost effective for the WPCA if truck availability can be arranged that results in annual third party Vactor truck charges of $4,900 or less.

2. Mr. Hill stated his department must train the personnel from OMI. No cold weather use. No O.T. unless reimbursed at a minimum 4 hour charge. Schedule in advance. Perform checklist before and after use of truck. DEP emergency use takes precedence. Truck will be available for collection cleanout in June after catch basins are treated with West Nile protection. Operator must be designated and accepted by Highway Department.

c) 25 Catoonah Street. Pat Venus application for apartments and funeral home use. WPCA agreed to three (3) one (1) bedroom apartments (.75 use units each, totaling 2.25 units). Funeral home use will be based on doctor office calculations at one (1) use unit per 1,000 s.f. (Total of 5,000 s.f. area totaling 5.00 use units). Total for property is 7.25 use units.

3) OMI Report

a) OMI Monthly Report discussed in detail.
b) UV maintenance and replacement has been completed by OMI.
c) Fire Hydrant replacement was discussed. Approximate cost will be $2,800.
d) Wet well rebuilding/replacement. Discussed restoration with new concrete walls that is corrosion protected. Will check with Mr. Pearson.

4) Other Business

a) NPDES Permit Renewal for Route 7. Metcalf and Eddy will prepare submittal package and approval by DEP as soon as possible.
b) Septage Issues discussed. Policy and procedures for billing was discussed.
c) The WPCA Administrator will handle investigation of problems with septage intake at plant. All initial questions and issues will be reported to the Administrator by OMI. Obligation to function as "enforcer" will be the WPCA Administrator.
d) Next meeting May 13, 2003.

5) Adjournment

a) Motion to adjourn made by Mr. Hill at 8:00 p.m., seconded by Mr. Briody. Passed unanimously.

Respectively submitted
Diana Van Ness