WPCA November 18, 2003 Minutes

The following WPCA members were present:
Joseph Lauria, Chairman; Gary Zawacki, Kevin Briody,

Other Attendees:

Max Caldwell
OMI	Carey Strout, Mark Kajka, Viktor Huliew

Meeting was called to order at 7:08 p.m.

1) Approval of Minutes

a) Approval of the Minutes from the September 2003 was tabled until the next meeting.
b) Motion to approve minutes from the October 23, 2003 meeting by Mr. Zawacki, seconded by Mr. Lauria, passing unanimously.

2) New Business

Jon Pearson, Metcalf & Eddy was not able to attend meeting and sent a punch list to be addressed as follows:

Item 1 - Middle School Pump Station Project M&E anticipated that the outstanding issues on the punch list would be addressed by Mark IV Construction and retainage would likely be recommended to be released this month. There remains one item on the punch list (fuel tank heater control panel malfunction) that is not yet completed, and therefore, we are not recommending release of retainage this month.

Item 2 - Fox Hill Gravity Sewer. Moving forward with efforts to advertise this project for bids. Contacted Jerry Gay, Ridgefield Purchasing Director and tentatively scheduled that the project will be advertised for bids during the week of November 17, 2003, the pre-bid meeting will be held on December 2, 2003, and bids will be received on December 11, 2003. He will confirm the schedule later this week.

Item 3 - South Street WWTF NPDES Permit Application. At last months WPCA meeting we were requested to submit a proposal for the preparation of the re-application for the NPDES permit for the South Street plant similar to the application we prepared for the Route 7 plant previously. ARTICLE 5 - PAYMENT TO THE ENGINEER is hereby modified as follows: In Article 5.1 change "$8,700" to "$17,400". All other terms and conditions of the Agreement remain unchanged.

Motion to approve Amendment mentioned above from $8,700 to $17,400 for NPDES permit for the South Street Plant by Mr. Zawacki and seconded by Mr. Briody, passing unanimously.

Item 4 - South Street WWTF Influent Pump Station. At last months WPCA meeting, we discussed the replacement of the South Street Influent Pump Station and the associated estimated cost. We were asked to provide a breakdown of the estimated cost of $375,000. Please note that as we discussed last month, a decision on whether this work is to proceed is needed to allow the completion of the contract documents for the Copps Hill PS Replacement. As we noted last month, assuming that the geotechnical data from the last upgrade of the South Street plant are available, then the design of the of the replacement of the pump station should be able to be accomplished within the remaining project budget for the pump station rehabilitation project.

Item 5 - Impact of Proposed Danbury Road Age Restricted Housing on Copps Hill Pump Station Replacement. As requested at last months WPCA meeting, we have been contacted by the engineer for this proposed development, and have reviewed the information he provided.

Mr. Lauria stated Item 5 will be tabled until an official request is presented to the WPCA.

Item 6 - South Street Headworks Building HVAC. At last months WPCA meeting we provided copies of the schematic design documents for the heating and ventilating improvements to the Headworks Building.

Mr. Hill is presently reviewing the design documents.

Item 7 - Route 7 WWTF Flow Equalization Tanks - Additional Modifications. At the September WPCA meeting, we submitted an amendment to the Agreement for engineering services for this project to provide additional efforts to expand the schematic design package to include replacement of the building roof; provision of a washdown system at the headworks; replacement of the inoperative 3 way valve on the sludge storage tank feed piping; and installation of lighting/dehumidification in the flow meter chamber.

3) OMI Report

a) OMI Monthly Report discussed in detail.
b) Mr. Strout stated generator areas at South Street and Quail Ridge do not have proper ventilation. Quotes for ventilation systems were discussed. Mr. Lauria requested Mr. Strout to look into better prices for systems.

4) Adjournment
Motion to adjourn at 8:07 by Mr. Zawacki seconded by Mr. Briody. Passed unanimously.

Respectively submitted
Diana Van Ness